Job Title: Accounts Payable Specialist
Location: Houma, LA
Schedule: Monday-Friday; 8:00 AM – 5:00 PM
The Accounts Payable Specialist will be part of the Accounting Team located in Houma, LA and responsible for the following:
- Maintain the intake of AP invoices via the AP Vendor email
- Distribute and process internal request received via AP email
- Begin the AP workflow process by adding vendor invoices to Laserfiche and populating required metadata
- Once the Laserfiche workflow has routed the invoices back to AP from the user, enter/match the invoices to get them available for payment
- Reroute invoices that the workflow has sent to Laserfiche Error folder
- Process vendor credits, determine if they should be applied or left open on the vendors aging
- Process return with credits that are requested from our Operations team
- Process all non-PO invoices; including but not limited to utilities, leases, donations and sponsorships
- Scan into Laserfiche all non-PO invoices and utilities
- Process weekly AP check run
- Process all employee garnishments in Great Plains (GP) that are received from Payroll
- Provide vendor support regarding payment status as requested
- Work with vendors to resolve any issues with their account.
Any issues that cannot be resolved are to be escalated to the AP Manager.
- Process all Employee Expenses
- Process various transaction entries in GP
- Provide monthly report to Executive Leadership Team
- Follow documented accounting policies and procedures with the support and guidance of AP manager
- Support the accounting team for any financial, bank, sales tax and/or any other type of audit
- Perform monthly evaluation of vendor AP aging for cleanup and outstanding credits
- Escalate all issues and concerns to the AP manager
- Practice internal controls set by VP of accounting and AP manager
- Review KPI reports weekly, work current and error folders as much as possible
- Cross train team on task
- Consistently maintain a professional and courteous manner
- Other duties assigned by Manager and Management
- Prepare and analyze financial reports related to accounts payable
- Stay up-to-date on industry trends and best practices in accounts payable
Experience:
- Minimum of 2 years of experience in accounts payable or related field
- Strong knowledge of tax regulations, EXCEL and compliance requirements
- Proficient in 10-key typing and data entry skills
- Experience with accounting software such as Laserfiche and Great Plains
- Ability to work independently and prioritize tasks effectively
- Excellent attention to detail and accuracy in financial record keeping
- Strong communication skills to interact with vendors and internal stakeholders
We offer competitive compensation and benefits package, including health insurance, retirement plans, and paid time off.
Join our team of dedicated professionals and contribute to the success of our organization.
Please submit your resume highlighting your relevant experience to be considered for this position.
Job Type: Full-time
Pay: $1.
00 - $2.
00 per hour
Expected hours: 40 – 44 per week
Benefits:
* Disability insurance
* Employee discount
* Opportunities for advancement
Experience level:
* 2 years
Schedule:
* Monday to Friday
Supplemental pay types:
* Overtime pay
People with a criminal record are encouraged to apply
Ability to Relocate:
* Houma, LA: Relocate before starting work (Required)
Work Location: In person
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