Bursar

Special Instructions Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency.
Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures.
Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.
hadaway@nicholls.
edu / P.
O.
Box 2105, Thibodaux, LA 70310.
For anyone needing ADA Accommodations, please contact Brian Clausen, Director of Environmental Health & Safety at 985-448-4783 / brian.
clausen@nicholls.
edu Position Details Position Information Position Title Bursar Position Number 081772 Salary Range $51,500.
00 Position Type Unclassified Staff Department Information Ending Effective Date of Temporary Employment Department Controller's Office Job Duties Responsibility / Duty Financial Responsibilities o Directly supervises and responsible for the collection and depositing of all income received from students and other departments on campus.
o Verifies the eligibility of fee exemptions and credits the accounts of those who are deemed eligible for the fee exemption both during and after registration.
o Responsible for the processing of all credit balances through the computer system.
This includes refunds for resignations, credit balances from loan checks, scholarships, Pell grants and other awards.
o Responsible for overseeing the balancing of cashier reports to the daily deposits.
o Directly supervises the billing and collection of accounts receivables for students including those billed directly to third party contracts (Department of Labor, LA Vocational Rehabilitation, Veterans Administration, etc.
) for tuition, room and board, and other applicable charges.
o Direct supervision over the maintenance and collection of all returned checks.
o Ensures that all University funds, including student payments, chargebacks, government checks/drafts, receipts from financial institutions and other sources are properly accounted for and deposited into the University operating account in a timely manner.
o Process the file for delinquent accounts and directly works with the Attorney General in accordance with Louisiana RS 47:1676 o Counsels and advises students regarding the tuition and fee payment process and options available.
Provides assistance with customer service, parent/student interactions and dispute resolution.
o Approve all journal entries, cash receipts/disbursements, or invoice (check) requests that are processed by other members of the Fee Collection staff.
Also responsible for maintaining and ensuring accuracy of various accounts, including making journal entries and creating check vouchers when necessary.
Percentage Of Time 55 Responsibility / Duty Administrative Responsibilities o Interacts with other university departments such as Financial Aid, Records, Housing and Parking Services.
o Serves on the Student Information Systems Committee, Refund Appeal Committee, and any other committee assigned to.
o Represents the University to various institutional divisions as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.
o Maintains procedures related to Bursar’s Office and receivables.
o Maintain confidentiality of student information and ensure that staff remains in compliance with FERPA.
o Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility.
Percentage Of Time 30 Responsibility / Duty Reporting o Directly responsible for the preparation and printing of 1098-T forms required by the IRS for students attending the University.
Also responsible for reporting to the IRS the information that is required with 1098-T reporting by the required deadline and services as contact point for the IRS with the University for the 1098-T function.
o Process various reports during and after registration, including reports for exemptions, contracts, and any requested by Financial Aid, Records, and the Budget Officer.
o Interacts with internal and external auditors as needed and provides information and approves access to accounting records as required.
Percentage Of Time 15 Posting Detail Information Minimum Experience Required Minimum of three (3) years experience in a university type workplace Ability to work with large sums of cash Minimum Education Required Bachelor’s degree in Accounting or Business field with a concentration in Accounting Minimum Licenses Required Other Minimum Requirements Test(s) Required Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 11/17/2023 Closing Date 12/08/2023 Special Instructions to Applicants Supplemental Questions Required fields are indicated with an asterisk (*).
Documents Needed to Apply Required Documents Resume/CV Cover Letter Names and Contact Information for a Minimum of THREE References Copy of Transcript Optional Documents Letter of Reference 1 Letter of Reference 2 Letter of Reference 3 Other Document